Bid Coordinator (Interior Design)
Job title: Bid Coordinator (Interior Design)
Company: Reliance HR Consultancy
Job description: Position: Bid Coordinator (Interior Design)
Locaiton: Abu Dhabi
Job Type : Full time
Industry: Interior Design
Key Responsibilities:Bid & Proposal Coordination
- Review and analyze tender invitations (RFPs/RFQs) to understand project requirements and ensure alignment with submissions.
- Prepare and maintain proposal documentation including technical proposals, company profiles, timelines, and compliance materials.
- Collaborate with the design, finance and business development team to ensure submissions reflect the intended scope and deliverables.
- Adapt and update internal proposal templates based on specific tender requirements.
- Coordinate the timely completion and submission of all tender-related documents.
- Follow up on tender submissions and track the status of purchase orders (POs) to ensure timely feedback and contract progression.
- Maintain and organize a library of up-to-date company credentials, portfolios, and proposal components.
- Maintain the weekly project tracker up to date with current information on the status of each project.
- Assist in formatting and proofreading documents to ensure clarity, consistency, and professionalism.
Variation Order (VO) Management
- Act as the main point of contact for VO documentation, from identifying scope changes to final submission.
- Collaborate with project managers, design leads, and QS to develop accurate VO descriptions, justifications, and pricing.
- Prepare VO packages for client approval, ensuring clarity, structure, and commercial consistency.
- Track all submitted variations, client feedback, approvals, and financial impacts
Commercial & Process Support
- Develop and maintain templates, trackers, and checklists for both bids and VOs to streamline processes and improve response quality.
- Ensure all documentation is archived and retrievable in alignment with project and audit requirements.
- Monitor industry platforms and portals for new business opportunities and tender alerts.
Qualifications & Skills:
- Bachelor’s degree in surveying, architectural and/ or engineering related field.
- 3 to 5 years of relevant experience in tender coordination, proposals, or project support, preferably in the interior design or construction sector.
- Strong organizational and management skills. Strong understanding of contract language, pricing structures, and project workflows.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Word, PowerPoint, and Excel, knowledge in AI platforms would be advantageous.
- Familiarity with the design and fit-out process is highly desirable.
Salary AED 10000 + Standard benefits
Expected salary: 10000 per month
Location: Abu Dhabi
Job date: Sun, 17 Aug 2025 03:40:07 GMT
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